Youth Voting Involvement Association

Thank you!

Voting Involvement Association Nonprofit (VIAN)

Meeting Minutes

December 13, 2015

President Albert W. called the meeting to order at 2:00pm

Present:

Albert W. (President)

Amy G., Leo J., Shannon Z., Dennis D. (Vice President)

Brenda C. (Secretary)

Tony L. (Treasurer)

Megan V. (Community Service Coordinator)

Jason W. (Fundraising Officer)

Eva C., Julie W., Allison C. (Media Coordinator)

Gordon P. (Event Coordinator)
Tony Z. (Video Producer)
Grace L., Sharon C., (Parents)

Kristy C. (Registrar of Voters Office)

Jun Z. (IBM, Adult Supervisor


Welcome
Albert W. welcomed the group, followed by presenting a video made by Tony Z..

Proceedings

Albert W. facilitated the meeting with discussion of

   1. Voting Involvement Association Nonprofit (VIAN).  The application has filed with California Secretary of State.

   2. Website:  www.youthvia.org (www.youthvia.com is redirected to www.youthvia.org)

             (a) Amy G. will be working on the mission statement (1/3/2016

             (b) Megan V. will be working on introduction (due date: 1/3/2016)

             (c) Dennis D. and Eva C. will work on the website

   3. Voting centers in near future and of student poll workers:

             (a) ROV Representative Kristy C. informed the members of how the student poll workers

   4. Funding:

             (a) YSA (Youth Service America) grant for $400: Amy Guo checked: it has to be a registered nonprofit organization in order to apply for the grant.
             (b) $5.00 suggested donation from each member
             (c) Fundraising
                    (i) Providing services:

                           a. Tutoring/Day Care/ Kids’ activities:  rent a place to babysit children with activities. 
                           b. High School tutoring is a little difficult. Perhaps Arts & Crafts or Legos.
                           c. Car wash opted out: drought.
                   (ii) Raffle App:
                           a. Jason W. can donate present, and assist with raffle suggested using giant prize from D&B
                           b. Megan suggested linking the lottery to Asian Lunar New Year
                   (iii) 50/50 Raffle Drawing: each raffle ticket is $1.00.  Winter will take 50% of the total fund, while 50% is donated to the nonprofit.  Need to check if it is against school rules to do such a raffle
                  (iv) Selling vouchers:
                          a. Krispy Kream:  Eva Chen finds out more information (due date 1/3/15)

                          b. Local stores
                   (v) School fundraising
                   (vi) Community Service Opportunities:  Megan V. Incredible Edible Farm group volunteer
                   (vii) T-shirt:  T-shirt designs (please bring your ideas/designs to next meeting), Megan will check out local vendors to see if the cost can be less than http://www.customink.com/  -   Gildan Ultra Cotton T-shirt: Each club will be responsible for its own cost, (based on the estimation of 100 pcs for all students), one side with one color design will be $6.70 per T-shirt.  For both sides (front and back) and one color design, it will be $8.48 per T-shirt.  There are additional cost for plus sizes.  Please let your member know that if they are interested, they can start design the T-shirt, and all VIA members will vote to see which one to use for this school year.  It can be  any image file of the final artwork, such as .pad, .jpg, .png, .eps, and .ai files. )
                         a. Possible Websites to consider:
                                    alliedshirts.com
                                    4imprint.com
                                    ooshirts.com
                                    customink.com
                         b. Possible people interested in purchasing
                                University : 7-8
                                Woodbridge : 5

                                Irvine : 2-3?
5. Editor’s workshop:
         (a) Date: 12/28/2015 (Monday)
         (b) Location:  Albert’s home
         (c) Instructor: Albert’s sister
         (d) Sign up: Alison C./Eva C./Brenda C.
         (e) Still open to sign up, please sign up with Albert.
6. Next meeting: one hour for regular meeting agenda, and one hour for public speaking practice.
         (a) When discussing topics in front of everyone, it is not necessary to have extensive background information, but just enough to have an informed opinion.
         (b) The listeners can give technical critique after every speech.
         (c) All speeches are limited to around two minutes.

7. Sharing: Albert , Amy , Eva , Megan , and Dennis  shared their thoughts about current affairs in America and Europe.
8. Registrar of Voters Representative, Kristy C., offered to assist if VIAN would like to register officers at Senior Center or contact any community groups.
9. Next meeting is scheduled on 1/3/2016 (Sunday) at 2:00pm

 With no further business before the meeting, and upon a motion duly made, seconded, and carried, the meeting was adjourned.