Youth Voting Involvement Association

Thank you!

Voting Involvement Association Nonprofit (VIAN)

 Meeting Minutes

Feburary 28, 2016


President Albert Wen called the meeting to order at 3:00pm

Present:
Albert W. (President)
Dennis D., Leo L., Shannon Z. (Vice President)
Brenda C. (Secretary)
Tony L. (Treasurer)
Howard X. (Magazine Editor in Chief)
James C. (Event Coordinator)
Eva C. (Media Coordinator)
Jason W. (Fundraising Officer)
Ethan L., Tony D. (Community Service Coordinator)

Jedidiah W. (Social Media Coordinator)

Johnson W.
Minghong Z. (Parents)
​Kristy C. (Registrar of Voters Office)
Jun Z. (IBM, Adult Supervisor)


Proceedings


Registar of Voters

VIAN has to be a nonpartisan organization, otherwise ROV has to pull out. 

No rallies may be attended.

VIAN has to remain as politically neutral as possible.


New Directions

VIAN is trying to reach out to new ethnic communities and get them involved.


Finances

Debt reduced from fundraising and selling T-shirts

Irvine High School VIA club is going to help lower the debt

All T-shirts have to be sold


Fundraising Ideas

​Benefit Concert

  • Sell something
    • ​T-Shirts
  • Joined effort with other (nonprofit?) groups.
  • 10 Performances
    • ​New Orange County Children's Choir?
  • Auction
  • Arcade Games

Donations from Members. There is no membership fee.

Work with other nonprofit, nonpartisan groups.


Publication

3rd Draft due in 2 weeks

Howard created an outline of the publication. (Link to PDF)

The deadline has been moved back


Publication Assignments:

Researchers: 

Megan

Gordon

Brenda

Allison

Ethan

Elizabeth

Tony

Vicky

Brenna

James


Designers:

Julie

Brenda


Editors:

Shannon

Albert


Writers:
Shannon

Leo

Eva

Dennis

Albert

Tony

Jason

Celine

Lingshan


Graphics:

Eva


Copy Editors:

Eva


Editor in Chief:

Howard


Future Community Engagement Events

Spring Break (3/26/2016 - 4/3/2016) 2 hours: ROV Office Tour

3/26/2016  (Saturday) 9:00am - 12:00pm: Walk the Precinct 

Tentative: Benefit Concert

2/27/2016 Walk the Precinct Discussion

Apartments were not as effective.


Walk the Precinct

Frequency: 2 weeks

Currently, WtP is always held on a Saturday. 

A strong cause needs to be present to bring more people in.

Possible cities:

  • Tustin
  • Yorba Linda
  • Irvine


Tips:

- State Name of Organization.

- Know what you are talking about.

- Don't read off a script.

- Don't step on other people's lawns.

- Don't be too close to the doors.

- Don't trespass.

- Be polite.


Board Member Attendance

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.


Meeting times are changed to 4:00 to 6:00 pm.


Next meeting is scheduled on 3/13/2016 (Sunday) at 4:00pm

With no further business, the meeting was adjourned.







Last Updated: 3/13/2016