Voting Involvement Association Nonprofit (VIAN)

 Meeting Minutes

March 27, 2016


President Albert Wen called the meeting to order at 4:00pm

Present:
Albert W. (President)
Dennis D., Shannon Z. (Vice President)
Brenda C. (Secretary)
Howard X. (Magazine Editor in Chief)
James C., Elizabeth W. (Event Coordinator)
Eva C., Allison C. (Media Coordinator)
Jason W. (Fundraising Officer)
Ethan L., Tony D.,(Community Service Coordinator)

Frank L.
Wei J., Wendy Z. (Parents)
​Kristy C. (Registrar of Voters Office)
Jun Z. (IBM, Adult Supervisor)


Proceedings


OC Register Deal

  • Each subscription is $1 for the entire year.
  • The subscriber must pay for the subscription themselves (no one else can put the money in for their subscription).
  • The subscriber must sign the form and provide a valid phone number for verification purposes. (All orders are verified).


Benefit Concert

Reaching out to other organizations.

  • VSA (Vietnamese Student Association)
  • Irvine High School YAT (Youth Action Team)
  • OC Science
  • The Bishop Crew (partisan)
  • Selina: Works with Chinese homelessness
  • Great American Writing?
  • Irvine High School Writing Club
  • Irvine High School You and MeD
  • American Cancer Society
  • NOCCC
  • OC Arts
  • Writing Club
  • Woodbridge High School Orchestra/Chorus Members
  • Jason's dance group

Revenue:

  • recycling
  • mostly from fundraising
  • OC Register flyers
  • other advertisements

Possible Venue:

  • Requirements
    • stage
    • tables
    • chairs
    • mics?
  • Irvine Heritage Center
  • Irvine Civic Center
  • Church 
    • VIAN is not affiliated with the church


Publication

Currently, there are 5 articles turned in for the publication

VIAN will first create an online article before creating physical copies
Final drafts were planned to be turned in this meeting.

The publication has been postponed.

  • articles will be going through 2 drafts and finalized by the three editors (Eva, Shannon, Albert)
  • Deadline: April 3

Assignments for the publication have been reorganized. 

  • If your name is not on the list, please contact Albert.


Reorganized Publication Assignments

Researchers:
James C.
Ethan L.
Frank L.
Tony D.g
Allison C.
Elizabeth W.

Writers:
Eva C.
Dennis D.
Howard X.
Tony L.











Future Community Engagement Events

Spring Break (3/26/2016 - 4/3/2016) 2 hours: ROV Office Tour

Tentative: Benefit Concert

Walk the Precinct

Walk the Precinct will be obsolete in June due to the motor voter registration bill being ratified.


Tips:

- State Name of Organization.

- Know what you are talking about.

- Don't read off a script.

- Don't step on other people's lawns.

- Don't be too close to the doors.

- Don't trespass.

- Be polite.


Board Member Attendance

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.


Albert presented some notes he gathered from a seminar he attended.


Informed Slavery:

If you believe you cannot change the system.


Next meeting is scheduled on 4/11/2016 (Sunday) at 4:00pm.

With no further business, the meeting was adjourned.






Last Updated: 3/28/2016

Elizabeth W.
Tony Z.
Vicky C.
Brenna P.
James C.

Albert W.
Tony L.
Jason W.
Celine W.
Lingshan Z.

Youth Voting Involvement Association

Thank you!

Graphics:
Eva C.

Copy Editors:
Eva C.

Editor in Chief:
Howard X.

Original Publication Assignments:
Researchers: 
Megan V.
Gordon P.
Brenda C.
Allison C.
Ethan L.


Writers:

Shannon Z.
Leo J.
Eva C.
Dennis D.



Designers:
Julie W.
Brenda C.

Editors:
Shannon Z.
Albert W.