Youth Voting Involvement Association

Thank you!

Voting Involvement Association Nonprofit (VIAN)

 Meeting Minutes

August 13, 2017


President Albert Wen called the meeting to order at 3:00 pm

Present:
Albert W. (President)
Brenda C. (Secretary)

Shannon Z. (Magazine Co-Editor in Chief)

Elizabeth W. (Fundraising Officer)
Kristy C. (Parent)
Jun Z. (IBM, Adult Supervisor)


Proceedings


Fundraising

  • Food Fair
    • Sell Boba
  • Krispy Kreme Fundraising
  • Selling OC Register subscriptions
  • Irvine International Village


Activities for the School Year

  • Mock Election
  • Walk the Precinct (WtP)


​Activities for Next Meeting

​​Invite interested candidates to fill the position of VIAN Treasurer​


Organise WtP times


Establishing and re-establishing VIA clubs at schools


​Possible guest speakers

  • ​​Patrick Wang
  • Alex Williams
  • Gang Chen
  • OC Registrar of Voters


Recruit New Members


Topics to Discuss

  • ​​Voter Centres
  • ​Positions to run for in the next VIAN election (Time TBD)
  • Local issues/a public forum
  • Debate


E-Magazine

​Need more articles. Contact VIAN if you can write an article.

​Will publish and update the website before Labour Day


​Draft articles due before end of August




    We will be using Google Hangouts as our messaging system. Please reply to the Hangouts invitation Albert sent out. If you haven't recieved an invitation, please email Albert for an invitation. Emails are also a main way of communication. Please check them regularly.


    Board Member Attendance

    Board member attendance will be revised. As of now, please continue to follow these guidelines:

    Board members are allowed to miss 3 consecutive board meetings.

    If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

    If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

    For far away members, VIAN is considering using webcams to communicate.

    If you have to leave early, you must stay for a minimum of 30 minutes.

    If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

    Board members that are located in a different county are allowed an exception, but attendance is still important.


    The next meeting  on Sunday, August 27th at 3:00 pm. It is subject to change, as is the day. Please be aware of updates.


    With no further business, the meeting was adjourned.






    Last Updated: 8/14/2017