Youth Voting Involvement Association

Thank you!

Voting Involvement Association Nonprofit (VIAN)

 Meeting Minutes

September 11, 2016


President Albert Wen called the meeting to order at 2:00pm

Present:
Albert W. (President)
Brenda C. (Secretary)
Jason W., Eva C., Hugo Z., Jerry H., Peter X., Howard X., Jack P., Shannon Z., Allison C., James C.
Kristy C. (Parent)
Jun Z. (IBM, Adult Supervisor)


Proceedings


How to set up for VIAN:

Main points to differentiate from other clubs:

  • VIA is focused on voting
  • VIAN is a 501C Nonprofit organization

Schools currently etting up a HS VIA Club:

  • Woodbridge
  • Beckman
  • Sage Hill
  • Northwood
  • Irvine High School


Meetings:

Meetings will be biweekly.

The time of the meeting is TBD.


Regular meetings vs Board meetings

Regular meetings: Education on voting and related subjects

Board meetings: Decision making


Board Member Elections

Elections will be through an online form.

Students must be present during the meeting in order to vote for a candidate.

Treasurer position is up for election


Guest Speaker: Alex Chen


Major Events:

Campaign internships 

Orange Club

Public Forum: ICS - Mayor Candidate statements and questions


Voter Registration Events:

Walk the Precint: Saturday afternoon in early October (probably October 8th)


We will be using FB Messenger as our messaging system.


Board Member Attendance

Board member attendance will be revised. As of now, please continue to follow these guidelines:

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.


The next meeting will be held on 9/25/2016 (Sunday) at 2:00 PM
With no further business, the meeting was adjourned.






Last Updated: 9/19/2016