Youth Voting Involvement Association

Thank you!

Voting Involvement Association Nonprofit (VIAN)

 Meeting Minutes

September 24, 2016


President Albert Wen called the meeting to order at 4:30pm

Present:
Albert . (President)
Brenda C. (Secretary)
Aaron L. (Webmaster)

Veronica M.

Eva C. (Vice President)

James C. (Event Coordinator)

Howard X., Shannon Z. (Magazine Co-Editor in Chief)

Jack P. (Staff Writer)

Elizabeth W. (Fundraising Officer)

Allison C. (Marketing)

Morris L. (Ambassador)

Dennis D., Jason W.
Sharon C., Maggie C., Wendy Z. (Parent)
Jun Z. (IBM, Adult Supervisor)


Proceedings


Upcoming Events:

Irvine City Mayor Candidate Forum on October 8th

Walk the Precinct


Publication:

The publication will be printed on either the 6th or 7th of October.

A basic set up for the publication has already been set up. 

A spreadsheet has been set up for contacting possible ad contractors.


Ads:

​Inside Front and Back Covers:
8 x 10 (Full Page) = $300

8 x 5 (Half Page)= $165 


Middle:
8 x 10 (Full Page) = $210

8 x 5 (Half Page) = $115
8 x 3 (1/3 Page) = $80 (3 per page for a 8 x 9 page)
4 x 5 (Quarter Page) = $65
4 x 2 (Business Card) = $40


Board Member Elections

Positions have been selected. 

Elections were originally set up on Google Forms, but there was little to no response. Positions were decided at the meeting

Treasurer statements need to be prepared for next meeting. Candidates running for treasurer will present their speech then.


Candidate Forum

Questions for the candidates were prepared and typed into a Google Doc.


We will be using Google Hangouts as our messaging system. Please reply to the Hangouts invitation Albert sent outl.


Board Member Attendance

Board member attendance will be revised. As of now, please continue to follow these guidelines:

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.


The next meeting is TBD. There is a Google Form out to decide the time. The next meeting will be scheduled before the Candidate Forum on October 8th (Saturday)
With no further business, the meeting was adjourned.






Last Updated: 9/25/2016