Board meeting on October 29, 2016

October 29, 2016

President Albert Wen called the meeting to order at 4:00pm

Present:Albert W. (President)
Brenda C. (Secretary)

Veronica M. (Treasurer)

Eva C. (Vice President)

James C. (Event Coordinator)

Howard X., Shannon Z. (Magazine Co-Editor in Chief)

Jack P. (Staff Writer)

Allison C. (Marketing)
Kristy C. (Parent)
Jun Z. (IBM, Adult Supervisor)

​Proceedings

Upcoming Events:

Student Poll Working - November 8th, 2016

Mock Elections

IHS successfully held a mock election though VIA

Sage Hill had a mock election, though not through VIA

​HS VIA Club Activies

Most HS VIA clubs currently have no large events or activities scheduled

Post-Election Activities

Points of focus

  • Local Politics and Elections

  • State Politics and Elections

  • Mock Elections

  • Voter Awareness

  • Education

    • ​The idea of regular vs board meetings that was brought up a while ago will be put into place.

  • Organize Public Forums for local politics

  • Working possibly with YAT, or Future Chinese Leaders of America

Publication

Under the e-magazine tab, we will be putting together an online news-blog. The focus will be on small scale politics and current events. Please have a small, in-date, and relevant article prepared by the end of November, and submit it either through email or bring it to the next meeting.

Finance

The 2016-2017 finance sheet will be updated by our Treasurer.

Fundraising:

  • Gift Cards (Krispy Kreme, Lollicup, YogurtLand, etc.)

  • OC Register

  • AMC Tickets

  • Restaurant Booster

  • Performances

  • Babysitting

  • Tutoring

Possible Locations for Fundraising Opportunities:

  • Farmers' Markets

  • Sunday Chinese School

Update from Mrs. Chen

​This year, on November 8th, it will be the last time there will be a poll working opportunity. After this election, there will be no polling places, it being replaced by vote centers.

ROV will be doing a voting education event. Please contact the ROV or go onto their website for more information. 

Due to the Motor Voter Registration, registering people through walk the precinct will no longer be necessary. Instead, walk the precinct will focus on a more educational aspect. Details will be confirmed later.

We will be using Google Hangouts as our messaging system. Please reply to the Hangouts invitation Albert sent out. If you haven't recieved an invitation, please email Albert for an invitation. Emails are also a main way of communication. Please check them regularly.

Board Member Attendance

Board member attendance will be revised. As of now, please continue to follow these guidelines:

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.


The next meeting is in two weeks, on Saturday, November 13th at 4:00 PM. The time is subject to change, as is the day. Please be aware of updates.With no further business, the meeting was adjourned.

Last Updated: 10/30/2016

Board meeting on October 9, 2016

October 9, 2016

President Albert Wen called the meeting to order at 4:30pm

Present:Albert . (President)
Brenda C. (Secretary)
Veronica Morad (Treasurer)

​Eva Chen (​Vice President)

Howard Xuan, Shannon Zhao (Magazine Co-Editor in Chief)

Jack Peng, James Chen (Staff Writer)

Dennis Ding (Event Coordinator)

Elizabeth Wang (Fundraising Officer)

Allison Chen (Marketing Officer)

Jason Wu

Proceedings

Elections: 

Candidates for Treasurer were asked to stand up and present their short speech to the present members.

Elections were held through an anonymous ballot.

The treasurer for the 2016-2017 year was voted to be Veronica Morad.

Some officer positions were rearranged and positions were finalized.

Publication Review:The remainder of the meeting time was reviewing the publication. 

The first publication has already been printed and was passed out at the meeting.

Goals for the next publication and any small details to take note of were established through the review of the first publication

Board Member Attendance

Board member attendance will be revised. As of now, please continue to follow these guidelines:

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.


The next meeting is on 10/23/2016 (Sunday) at IvyMax as usual.With no further business, the meeting was adjourned.

Last Updated: 10/09/2016

Board meeting on September 24, 2016

September 24, 2016

President Albert Wen called the meeting to order at 4:30pm

Present:Albert . (President)
Brenda C. (Secretary)
Aaron L. (Webmaster)

Veronica M.

Eva C. (Vice President)

James C. (Event Coordinator)

Howard X., Shannon Z. (Magazine Co-Editor in Chief)

Jack P. (Staff Writer)

Elizabeth W. (Fundraising Officer)

Allison C. (Marketing)

Morris L. (Ambassador)

Dennis D., Jason W.
Sharon C., Maggie C., Wendy Z. (Parent)
Jun Z. (IBM, Adult Supervisor)

​Proceedings

Upcoming Events:

Irvine City Mayor Candidate Forum on October 8th

Walk the Precinct

Publication:

The publication will be printed on either the 6th or 7th of October.

A basic set up for the publication has already been set up. 

A spreadsheet has been set up for contacting possible ad contractors.

Ads:

​Inside Front and Back Covers:
8 x 10 (Full Page) = $300

8 x 5 (Half Page)= $165 

Middle:8 x 10 (Full Page) = $210

8 x 5 (Half Page) = $115
8 x 3 (1/3 Page) = $80 (3 per page for a 8 x 9 page)
4 x 5 (Quarter Page) = $65
4 x 2 (Business Card) = $40

​

Board Member Elections

Positions have been selected. 

Elections were originally set up on Google Forms, but there was little to no response. Positions were decided at the meeting

Treasurer statements need to be prepared for next meeting. Candidates running for treasurer will present their speech then.

Candidate Forum

Questions for the candidates were prepared and typed into a Google Doc.

We will be using Google Hangouts as our messaging system. Please reply to the Hangouts invitation Albert sent outl.

Board Member Attendance

Board member attendance will be revised. As of now, please continue to follow these guidelines:

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.


The next meeting is TBD. There is a Google Form out to decide the time. The next meeting will be scheduled before the Candidate Forum on October 8th (Saturday)With no further business, the meeting was adjourned.

Last Updated: 9/25/2016

Board meeting on September 11, 2016

September 11, 2016

President Albert Wen called the meeting to order at 2:00pm

Present:Albert W. (President)
Brenda C. (Secretary)
Jason W., Eva C., Hugo Z., Jerry H., Peter X., Howard X., Jack P., Shannon Z., Allison C., James C.
Kristy C. (Parent)
Jun Z. (IBM, Adult Supervisor)

​Proceedings

How to set up for VIAN:

Main points to differentiate from other clubs:

  • VIA is focused on voting

  • VIAN is a 501C Nonprofit organization

Schools currently etting up a HS VIA Club:

  • Woodbridge

  • Beckman

  • Sage Hill

  • Northwood

  • Irvine High School

Meetings:

Meetings will be biweekly.

The time of the meeting is TBD.

Regular meetings vs Board meetings

Regular meetings: Education on voting and related subjects

Board meetings: Decision making

Board Member Elections

Elections will be through an online form.

Students must be present during the meeting in order to vote for a candidate.

Treasurer position is up for election

Guest Speaker: Alex Chen

Major Events:

Campaign internships 

Orange Club

Public Forum: ICS - Mayor Candidate statements and questions

Voter Registration Events:

Walk the Precint: Saturday afternoon in early October (probably October 8th)

We will be using FB Messenger as our messaging system.

Board Member Attendance

Board member attendance will be revised. As of now, please continue to follow these guidelines:

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.


The next meeting will be held on 9/25/2016 (Sunday) at 2:00 PMWith no further business, the meeting was adjourned.

Last Updated: 9/19/2016

Board meeting on May 29, 2016

September 11, 2016

President Albert Wen called the meeting to order at 2:00pm

Present:Albert W. (President)
Brenda C. (Secretary)
Jason W., Eva C., Hugo Z., Jerry H., Peter X., Howard X., Jack P., Shannon Z., Allison C., James C.
Kristy C. (Parent)
Jun Z. (IBM, Adult Supervisor)

​Proceedings

How to set up for VIAN:

Main points to differentiate from other clubs:

  • VIA is focused on voting

  • VIAN is a 501C Nonprofit organization

Schools currently etting up a HS VIA Club:

  • Woodbridge

  • Beckman

  • Sage Hill

  • Northwood

  • Irvine High School

Meetings:

Meetings will be biweekly.

The time of the meeting is TBD.

Regular meetings vs Board meetings

Regular meetings: Education on voting and related subjects

Board meetings: Decision making

Board Member Elections

Elections will be through an online form.

Students must be present during the meeting in order to vote for a candidate.

Treasurer position is up for election

Guest Speaker: Alex Chen

Major Events:

Campaign internships 

Orange Club

Public Forum: ICS - Mayor Candidate statements and questions

Voter Registration Events:

Walk the Precint: Saturday afternoon in early October (probably October 8th)

We will be using FB Messenger as our messaging system.

Board Member Attendance

Board member attendance will be revised. As of now, please continue to follow these guidelines:

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.


The next meeting will be held on 9/25/2016 (Sunday) at 2:00 PMWith no further business, the meeting was adjourned.

Last Updated: 9/19/2016

Board meeting on May 22, 2016

May 22, 2016

President Albert Wen called the meeting to order at 2:00pm

Present:Albert W. (President)
Shannon Z., Leo J., Dennis D. (Vice President)
Brenda C. (Secretary)
Howard X. (Magazine Editor in Chief)
Jason W. (Fundraising Officer)
Tony D., Ethan L. (Community Service Coordinator)

Veronica M., Eva C., Allison C. (Media Coordinator)

Jason W. (Fundraising Officer)

Jack P., Easton Z., Irfan de V., Tony L.
Grace L., Wendy Z., Jane W., Kristy C. (Parents)
Jun Z. (IBM, Adult Supervisor)

​
Proceedings

Guest Speakers

VIAN invited guest speakers Gang Chen and Sukhee Kang to come in and talk to the members of VIAN. Gang Chen came in at the very beginning of the meeting and Sukhee Kang's campaign manager came in at the end of the meeting.

Members were encouraged to ask questions.

Expenses

OC Register flyer money was collected.

The rocket team, including members Albert and Shannon, won 5th place in the national competition and helped gain money for VIAN.

Publication

Publication will be printed.

Howard has prepared an outline for the publication.

VIAN is looking into including ads into the publication.

Board Member Elections

Since the making of VIAN, board member positions have been selected on a free for all basis. Soon, there will be elections for board member positions and the free or all selections will be closed.

Mock Elections 

Irvine High School is planning a mock election in September.

Woodbridge High School and Sage Hill School are looking into mock elections at the schools.

Over the Summer

Megan V., VIAN Community Service Coordinator, is contacted the Incredible Edible Farm for an opportunity to volunteer there over the summer.​Possible communication methods include Google Hangouts, MySpace, and LINE.


Taking Action

VIAN is considering offering volunteer services to all candidates. Those who volunteer will be doing it as individuals, but VIAN will be providing opportunities to volunteer.

VIAN is also considering to become a nonpartisan media source.

Emailing

President Albert suggested creating a clutter free email to better organize and recognize important incoming emails.

Board Member Attendance

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.

Next meeting is scheduled on 5/29/2016 (Sunday) at 2:00pm.
With no further business, the meeting was adjourned.

Last Updated: 5/22/2016

Board meeting on April 10, 2016

April 10, 2016

President Albert Wen called the meeting to order at 2:00pm

Present:Albert W. (President)
Shannon Z., Leo J. (Vice President)
Brenda C. (Secretary)
Howard X. (Magazine Editor in Chief)
James C., Elizabeth W. (Event Coordinator)
Jason W. (Fundraising Officer)
Tony D. (Community Service Coordinator)

Joanne W. (Deputy Treasurer - Event Coordinator)

Lingzhan Z. (Chinese Culture Coordinator)

Tony Z. (Video Producer)

Frank L., Jack P., Jennifer H.
Wei J., Wendy Z., Grace L., Jim W., Sharon X., Sarah Y., Sharon C. (Parents)
Jun Z. (IBM, Adult Supervisor)

​
Proceedings

VIAN Meetings

Meetings will be held every week on Sunday from 2:00pm to 3:30 pm.

Information about politics will be discussed, but there will be no bias. Strictly facts.

OC Register

Flyers will be collected at meetings.

Possible drop off locations will be discussed before the deadline for the flyers (4/22)

School Clubs

Sage Hill School:

  • No sign of an existing club at SHS. Howard and Jack have been assigned to create a VIA club at SHS.

  • Fountain Valley: James will try to establish a VIA club at FVHS.

  • Beckman will be reapplying next school year.

Voter Education Weeks

Voter Education Weeks are in April and September.

Guest speakers can be requested from ROV to provide a presentation.​
Cultural and Spiritual Inspiration Activity - Anny Zhou

  • How we should try to stand out:

    • ​'Cultural heritage and spiritual essence, manifesting the core of enlightenment, could enhace one's mental and spiritual power...'

    • 'These experiences and insights are beneficial to academics, which will facilitate studying efficiently

  • Benefits

    • ​Using Critical Thinking

    • Maintaining proper and beneficial circle of life

    • Promote the GPA, SAT, and ACT

  • To inspire people to have more positive energy

  • Could possibly be incorporated into the publication

Video - Tony Z.

Introductory Video that will be posted on the website

Measure E:

​Measure E is a bond that will help IUSD collect money. It mainly affects the residents and students of Irvine. Their goal is to upgrade schools and increase student education efficiency.

VIAN will be volunteering as a group and assist with phone banking. VIAN will remain nonpartisan and will pull out if the volunteering event starts pushing for one side. Individuals are allowed to express their own opinions on the event, but VIAN as a whole will not take part and the volunteering must be done as an individual.

Offical Webpage for Measure E can be found here.

Publication

The publication has progressed.

Articles have been submitted, but more is welcome from the rest of the members.

The publication will be written using newspaper guidelines and remain nonpartisan.

Benefit ConcertDue to school and schedule conflicts, the benefit concert has been postponed until further notice.

Future Events

Future events will be posted in the calendar ahead of time.

There is possibly one last Walk the Precinct that will take place in a couple of weeks in Northern Irvine.

Board Member Attendance

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.

Next meeting is scheduled on 4/17/2016 (Sunday) at 2:00pm.
With no further business, the meeting was adjourned.

Last Updated: 4/10/2016

Board meeting on March 27, 2016

March 27, 2016

President Albert Wen called the meeting to order at 4:00pm

Present:Albert W. (President)
Dennis D., Shannon Z. (Vice President)
Brenda C. (Secretary)
Howard X. (Magazine Editor in Chief)
James C., Elizabeth W. (Event Coordinator)
Eva C., Allison C. (Media Coordinator)
Jason W. (Fundraising Officer)
Ethan L., Tony D.,(Community Service Coordinator)

Frank L.
Wei J., Wendy Z. (Parents)
​Kristy C. (Registrar of Voters Office)
Jun Z. (IBM, Adult Supervisor)

​
Proceedings

OC Register Deal

  • Each subscription is $1 for the entire year.

  • The subscriber must pay for the subscription themselves (no one else can put the money in for their subscription).

  • The subscriber must sign the form and provide a valid phone number for verification purposes. (All orders are verified).

Benefit Concert

Reaching out to other organizations.

  • VSA (Vietnamese Student Association)

  • Irvine High School YAT (Youth Action Team)

  • OC Science

  • The Bishop Crew (partisan)

  • Selina: Works with Chinese homelessness

  • Great American Writing?

  • Irvine High School Writing Club

  • Irvine High School You and MeD

  • American Cancer Society

  • NOCCC

  • OC Arts

  • Writing Club

  • Woodbridge High School Orchestra/Chorus Members

  • Jason's dance group

Revenue:

  • recycling

  • mostly from fundraising

  • OC Register flyers

  • other advertisements

Possible Venue:

  • Requirements

    • stage

    • tables

    • chairs

    • mics?

  • Irvine Heritage Center

  • Irvine Civic Center

  • Church 

    • VIAN is not affiliated with the church

Publication

Currently, there are 5 articles turned in for the publication

VIAN will first create an online article before creating physical copies
Final drafts were planned to be turned in this meeting.

The publication has been postponed.

  • articles will be going through 2 drafts and finalized by the three editors (Eva, Shannon, Albert)

  • Deadline: April 3

Assignments for the publication have been reorganized. 

  • If your name is not on the list, please contact Albert.

Reorganized Publication Assignments

Researchers:
James C.
Ethan L.
Frank L.
Tony D.g
Allison C.
Elizabeth W.

Writers:
Eva C.
Dennis D.
Howard X.
Tony L.

​
Future Community Engagement Events

Spring Break (3/26/2016 - 4/3/2016) 2 hours: ROV Office Tour

Tentative: Benefit Concert

Walk the Precinct

Walk the Precinct will be obsolete in June due to the motor voter registration bill being ratified.

Tips:

- State Name of Organization.

- Know what you are talking about.

- Don't read off a script.

- Don't step on other people's lawns.

- Don't be too close to the doors.

- Don't trespass.

- Be polite.

Board Member Attendance

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

Albert presented some notes he gathered from a seminar he attended.

Informed Slavery:

If you believe you cannot change the system.

Next meeting is scheduled on 4/11/2016 (Sunday) at 4:00pm.
With no further business, the meeting was adjourned.

Last Updated: 3/28/2016

Leadership Training on March 26, 2016

March 26, 2016

Leadership Training began at 2:30 pm.

Trainers:Albert W. (President)
Brenda C. (Secretary)
Howard X. (Magazine Editor in Chief)
Allison C. (Media Coordinator)

Proceedings
VIA At a Glance

  • 501c Nonprofit Organization

  • Organized and run by OC High school students

  • Future expansion to other countries and schools expected

  • Mission: To educate eligible voters the importance of voting and help them to register to vote.

Political Alignment

  • ​VIA is nonpartisan

  • VIA does not endorse any politicians

  • Members have their own rights to free speech and endorsement but cannot support candidates on behalf of VIA

Mission

  • To call attention to the importance of voting

  • To engage the community and especially the youth in voting

  • To help eligible voters register so they can vote.

Importance of Voting

What happens if one votes?

  • Autonomy in choice

  • Better chance of getting desired outcome

  • Perform what one thinks is right.

  • Perform civic responsibility.

What happens if one doesn't vote?

  • Becomes victim of informed slavery

  • Entrusts one's lifestyle to others

One vote matters

  • France almost stayed a monarchy by one vote

  • LBJ was almost impeached by one vote

ETHOS question: Did you abandon others if you don't vote?

VIA Club Benefits

  • Resident's Volunteer Service Award

  • Working in local community

  • Volunteer hours eligible for school

  • Unique experience

  • Get to know one's community

  • Help the community

  • Develop friendship

  • Build leadership skills

What Does VIA Do?

  • Publication is currently under way.

  • Host seminars at schools and public events to help people to register to vote

  • Walk the Precinct to ask people to register to vote

  • Host fundraising events

VIA Structure

Main VIA Headquarters (VIAN) -> Individual VIA School Branches

How to set up a branch

  • Set up a club at school

    • Work with ASB/Student Government

    • Comply with regulations

  • Recruit students to form the board

  • Recruit students to join the VIA Club

  • Allocate time to VIA activites

    • Regular board meetings 

    • Train volunteers on how to help people register

    • Host events at school and public events to help register people

  • Communicate with VIA HQ about events so HQ can update the website and provide any help needed

  • Contribute to VIA publication

  • Participate in certain VIA HQ events

  • Contact VIA HQ for any questions and help.

 

Registration Training

  • Online Voter Registration: Click here.​

  • Key Points on the physical form

    • Voter must turn in form 15 days before the primary election

    • No preference voters will receive a choice of the open parties and are allowed to select one party to vote for. 

      • The 2016 parties are the American Independent Party, Libertarian Party, and the Democratic Party

    • If the voter wants to do vote-by-mail, they have to initial in the section that state that.

    • Voter must sign and date the registration form or it will not be accepted.

    • The CA License vs the last four digits of the SSN - only one is needed.

Walk the Precinct Training

  • Decide on a time

  • Have volunteers sign up

  • Divide the volunteers into small groups

    • One adult chaperone

    • 4-5 students

  • Decide on area and have maps for each group

  • Train all volunteers on the walking before heading out

  • Train volunteers on how to talk to the residents

  • Hand out maps, registration forms, record forms, and talking points flyers

  • Regroup after the walk and collect the registration forms and record forms

  • Discuss experiences after the walk

Safety Training

  • One adult chaperone per group

  • Chaperone needs to stay with the group at all times

  • Never enter the house

  • Don't put anything inside the mailbox

    • It belongs to the government, not the homeowner

  • Don't eat or drink anything offered by residents

  • Stay with the group and never act alone

  • Be polite and don't argue with the residents

Walk the Precinct Tips

  • -State Name of Organization.

  • Know what you are talking about.

  • Don't read off a script.

  • Don't step on other people's lawns.

  • Don't be too close to the doors.

  • Don't trespass.

  • Be polite.

Leadership Training ended at 3:00 pm.

Last Updated: 3/28/2016

March 26, 2016, 3:00 pm - 6:00 pm: Walk the Precinct

VIAN/VIA is offering a walk the precinct door to door voter registration drive in UC Irvine areas. We will be meeting in front of Peet's Coffee & Tea at University Tower in 4199 Campus Dr., Irvine, CA 92612 at 3 pm. The fun and adventurous day will start with voter registration and safety training, then, students and parent chaperones will be assigned to nearby communities, and conclude with a group sharing. All volunteer students will receive Community Services hours for the time served. See flyer here.

Board meeting on March 13, 2016

March 13, 2016

President Albert Wen called the meeting to order at 3:00pm

Present:Albert W. (President)
Dennis D., Leo L., Shannon Z. (Vice President)
Brenda C. (Secretary)
Howard X. (Magazine Editor in Chief)
James C. (Event Coordinator)
Eva C. (Media Coordinator)
Jason W. (Fundraising Officer)
Ethan L., Tony D., Megan V. (Community Service Coordinator)
Peter W., Grace L., Wendy Z. (Parents)
​Kristy C. (Registrar of Voters Office)
Jun Z. (IBM, Adult Supervisor)

​
Proceedings

Video: Fair Game - Sean Penn Speech

​Video: Primary Voters Don't Really Look Like America

New Directions

A group of 20 students from LA county wants to join VIAN.

VIAN needs more diverse membership

Fundraising

Recycling Program (plastics, glass, etc.)

Handing out flyers in exchange for payment.

Benefit Concert

Reaching out to other organizations.

  • VSA (Vietnamese Student Association) - Megan V.

  • Irvine High School YAT (Youth Action Team) - Megan V.

  • OC Science - Shannon Zhao, Albert W.

  • The Bishop Crew (partisan)- Megan V.

  • Selina: Works with Chinese homelessness - Eva C.

  • Great American Writing? - Eva C.

  • Irvine High School Writing Club - Megan V.

  • Irvine High School You and MeD - Megan V., Albert W.

  • American Cancer Society

  • Claire: Performer - Howard X.


Publication

Research Submissions: James, Leo, Albert, Ethan, and Brenda.

Howard created an outline of the publication. (Link to PDF)

Researchers will be put into groups and assigned a writer.

Publication Assignments:

Researchers: 

Megan V.

Gordon P.

Brenda C.

Allison C.

Ethan L.

Elizabeth W.

Tony Z.

Vicky C.

Brenna P.

James C.

Designers:

Julie W.

Brenda C.

Editors:

Shannon Z.

Albert W.

Writers:Shannon Z.

Leo J.

Eva C.

Dennis D.

Albert W.

Tony L.

Jason W.

Celine W.

Lingshan Z.

Graphics:

Eva C.

Copy Editors:

Eva C.

Editor in Chief:

Howard X.

Video

60 second video explaining VIAN.

A YouTube channel for VIAN needs to be set up

​
Future Community Engagement Events

Spring Break (3/26/2016 - 4/3/2016) 2 hours: ROV Office Tour

3/26/2016  (Saturday) 3:00pm - 6:00pm: Walk the Precinct 

Tentative: Benefit Concert

T-Shirts

Currently, the back of the VIAN T-Shirt is blank.

The empty space on the back will be left for sponsors.

Walk the Precinct

Frequency: 2 weeks - 1 Month

Currently, WtP is always held on a Saturday. 

A strong cause needs to be present to bring more people in.

Each WtP needs to be unique.

Possible cities:

  • Tustin

  • Yorba Linda

  • Irvine

Teams will be decided when they sign in at the beginning of the event.

  • There can only be a maximum of 6 people per team.

VIAN Walk the Precinct Team Systems Google Document

Tips:

- State Name of Organization.

- Know what you are talking about.

- Don't read off a script.

- Don't step on other people's lawns.

- Don't be too close to the doors.

- Don't trespass.

- Be polite.

Board Member Attendance

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

Next meeting is scheduled on 3/27/2016 (Sunday) at 4:00pm. It may be adjusted
With no further business, the meeting was adjourned.

Last Updated: 3/13/2016

Board meeting on February 28, 2016

Feburary 28, 2016

President Albert Wen called the meeting to order at 3:00pm

Present:Albert W. (President)
Dennis D., Leo L., Shannon Z. (Vice President)
Brenda C. (Secretary)
Tony L. (Treasurer)
Howard X. (Magazine Editor in Chief)
James C. (Event Coordinator)
Eva C. (Media Coordinator)
Jason W. (Fundraising Officer)
Ethan L., Tony D. (Community Service Coordinator)

Jedidiah W. (Social Media Coordinator)

Johnson W.
Minghong Z. (Parents)
​Kristy C. (Registrar of Voters Office)
Jun Z. (IBM, Adult Supervisor)

​
Proceedings

Registar of Voters

VIAN has to be a nonpartisan organization, otherwise ROV has to pull out. 

No rallies may be attended.

VIAN has to remain as politically neutral as possible.

New Directions

VIAN is trying to reach out to new ethnic communities and get them involved.


Finances

Debt reduced from fundraising and selling T-shirts

Irvine High School VIA club is going to help lower the debt

All T-shirts have to be sold

Fundraising Ideas

​Benefit Concert

  • Sell something

    • ​T-Shirts

  • Joined effort with other (nonprofit?) groups.

  • 10 Performances

    • ​New Orange County Children's Choir?

  • Auction

  • Arcade Games

Donations from Members. There is no membership fee.

Work with other nonprofit, nonpartisan groups.


Publication

3rd Draft due in 2 weeks

Howard created an outline of the publication. (Link to PDF)

The deadline has been moved back

Publication Assignments:

Researchers: 

Megan

Gordon

Brenda

Allison

Ethan

Elizabeth

Tony

Vicky

Brenna

James

Designers:

Julie

Brenda

Editors:

Shannon

Albert

Writers:Shannon

Leo

Eva

Dennis

Albert

Tony

Jason

Celine

Lingshan

Graphics:

Eva

Copy Editors:

Eva

Editor in Chief:

Howard


Future Community Engagement Events

Spring Break (3/26/2016 - 4/3/2016) 2 hours: ROV Office Tour

3/26/2016  (Saturday) 9:00am - 12:00pm: Walk the Precinct 

Tentative: Benefit Concert

2/27/2016 Walk the Precinct Discussion

Apartments were not as effective.

Walk the Precinct

Frequency: 2 weeks

Currently, WtP is always held on a Saturday. 

A strong cause needs to be present to bring more people in.

Possible cities:

  • Tustin

  • Yorba Linda

  • Irvine

Tips:

- State Name of Organization.

- Know what you are talking about.

- Don't read off a script.

- Don't step on other people's lawns.

- Don't be too close to the doors.

- Don't trespass.

- Be polite.

Board Member Attendance

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

Meeting times are changed to 4:00 to 6:00 pm.

Next meeting is scheduled on 3/13/2016 (Sunday) at 4:00pm
With no further business, the meeting was adjourned.

February 27, 2016, 9:00 am - 12:00 pm: Walk the Precinct

VIAN/VIA is offering the second walk the precinct door to door voter registration drive in Irvine and Tustin areas. We will meet up at Irvine High School front parking lot at 9:00 am on 2/27/2016 (Saturday). The fun and adventurous day will start with voter registration and safety training, then, students and parent chaperones will be assigned to nearby communities. All volunteer students will receive Community Services hours for the time served. See flyer here. 

Board meeting on February 14, 2016

Feburary 14, 2016

President Albert Wen called the meeting to order at 2:00pm

Present:Albert W. (President)
Dennis D., Leo L. (Vice President)
Brenda C. (Secretary)
Tony L. (Treasurer)
Howard X. (Magazine Editor in Chief)
Joanne W. (Deputy Treasurer - Event Coordinator)
James C., Elizabeth W. (Event Coordinator)
Eva C. (Media Coordinator)
Jason W. (Fundraising Officer)
Ethan L. (Community Service Coordinator)
Lingshan Z. (Chinese Culture Coordinator)
Jedidiah W., Bryan L.
Grace L., Minghong Z., Lan A., Quihong Z., Jane W., Jim W., Kathy W., Dan S. (Parents)
​Kristy C. (Registrar of Voters Office)
Jun Z. (IBM, Adult Supervisor)

​
Proceedings

Albert  welcomed the group, followed by a short video.

Mock Election

Irvine High School is currently trying to do a Mock Election.


Club Development

Woodbridge HS, Irvine HS, University HS, and Sage Hill HS have a VIA club set up in school. Trabuco Hills HS's club deadline has already passed, so they cannot set up a club there. Northwood is currently working on getting a VIA club set up. 

Finances
Expenses

  • T-Shirts

  • 3-Year Website Plan

  • Nonprofit Organization Application

Gains

  • T-Shirt Sales

  • Donations from Albert, Brenda, Eva, Jason, and Megan

Fundraising Ideas

  • Shop with Scrip (https://www.shopwithscrip.com/)

  • Selling Boba Milk Tea or Art pieces

  • Benefit Concert with VIAN musicians.


Publication

2nd Draft Deadline: Feburary 28

Researchers:Most researchers have not submitted their first drafts.

As of this moment, only Brenda Chen and Ethan Lee have submitted their work.

Designers:
Brenda submitted her designs on graph paper.

Publication Assignments:

Researchers: 

Megan

Gordon

Brenda

Allison

Ethan

Elizabeth

Tony

Vicky

Brenna

James

Designers:

Julie

Brenda

Editors:

Shannon

Albert

Writers:Shannon

Leo

Eva

Dennis

Albert

Tony

Jason

Celine

Lingshan

Graphics:

Eva

Copy Editors:

Eva

Editor in Chief:

Howard


WebsitePublication will be available through the website.

The website will be publicized through social media. Eva and Brenda Chen will manage the FaceBook page.


Future Community Engagement Events

2/20/2016 (Saturday) 9:15am - 1:15pm:  Irvine Evergreen Chinese Senior Associaton Monthly Meeting
2/27/2016  (Saturday) 9:00am - 12:00pm: Walk the Precinct 

Tentative: Concert Event


2/13/2016 Walk the Precinct Discussion

Jedidiah Wang and Bryan Lu went over tips and suggestions for the next Walk the Precinct.

Everyone who attended Walk the Precinct was asked to share their experience with the present members.

The next possible Walk the Precinct locations include areas in both Tustin and Irvine.

Tips:

- State Name of Organization.

- Know what you are talking about.

- Don't read off a script.

- Don't step on other people's lawns.

- Don't be too close to the doors.

- Don't trespass.

- Be polite.


Next meeting is scheduled on 2/28/2016 (Sunday) at 3:00pm
With no further business, the meeting was adjourned.

February 13, 2016, 9:00 am - 12:00 pm: Walk the Precinct

February 13, 2016, 9:00 am - 12:00 pm:  Walk the Precinct - VIAN/VIA is offering a unique community service opportunity to walk the precinct in Irvine to register voters. We will meet up at Irvine High School front parking lot at 9:00 am on 2/13/2016 (Saturday). The fun and adventurous day will start with voter registration and safety training, then, students and parent chaperones will be assigned to nearby communities. All volunteer students will receive Community Services hours for the time served. Registrar of Voters' Office Guest Speaker: David Charobee. See flyer here. See us on media.