Board meeting on January 12, 2020

May 19, 2020

President Dylan Lee called the meeting to order at 1:30 PM

Present:

Dylan L. (President)

Gordon P. (Treasurer)

Luke L. (Secretary)

Justin Z. (Vice President)

Welcome

  1. Guest Speaker Kristy Chen talked about 2020 Census

  2. Discussed Walk the Precinct plans

  3. Discussed ways for fundraising

Board Member Attendance
Board member attendance will be revised. As of now, please continue to follow these guidelines:
Board members are allowed to miss 3 consecutive board meetings.
If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason sensible, will excuse you.
If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.
For far away members, VIAN is considering using webcams to communicate.
If you have to leave early, you must stay for a minimum of 30 minutes.
If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.
Board members that are located in a different county are allowed an exception, but attendance is still important.

With no further business, the meeting was adjourned.

Board meeting on May 19, 2020

May 19, 2020

President Dylan Lee called the meeting to order at 8:00 PM

Present:

Dylan L. (President)

Gordon P. (Treasurer)

Luke L. (Secretary)

Justin Z. (Vice President)

Welcome

  1. Voted against Phase 5 of VIAN Shield making

  2. Did not record donation of face shields

  3. Fundraising to donate for face shields

  4. XYZ printing collaborated with VIAN to help produce and donate over 3000 face shields

  5. Guest Speaker Charmaine Lim

Board Member Attendance
Board member attendance will be revised. As of now, please continue to follow these guidelines:
Board members are allowed to miss 3 consecutive board meetings.
If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason sensible, will excuse you.
If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.
For far away members, VIAN is considering using webcams to communicate.
If you have to leave early, you must stay for a minimum of 30 minutes.
If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.
Board members that are located in a different county are allowed an exception, but attendance is still important.

With no further business, the meeting was adjourned.

Board meeting on May 6, 2020

May 6, 2020

President Dylan Lee called the meeting to order at 7:00 PM

Present:

Dylan L. (President)

Gordon P. (Treasurer)

Luke L. (Secretary)

Justin Z. (Vice President)

Welcome

  1. Discussed the making of face shields

  2. Had Guest Speaker Vinson Chien

  3. Discussed 3D printing parts for face shields

  4. Discussed making more shields in Phase 5

Board Member Attendance
Board member attendance will be revised. As of now, please continue to follow these guidelines:
Board members are allowed to miss 3 consecutive board meetings.
If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason sensible, will excuse you.
If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.
For far away members, VIAN is considering using webcams to communicate.
If you have to leave early, you must stay for a minimum of 30 minutes.
If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.
Board members that are located in a different county are allowed an exception, but attendance is still important.

With no further business, the meeting was adjourned.

Board meeting on April 29, 2020

April 29, 2020

President Dylan Lee called the meeting to order at 7:00 PM

Present:

Dylan L. (President)

Gordon P. (Treasurer)

Luke L. (Secretary)

Justin Z. (Vice President)

Welcome

  1. Discussed the making of face shields

  2. Had Guest Speaker Vinson Chien

  3. Discussed 3D printing parts for face shields

Board Member Attendance
Board member attendance will be revised. As of now, please continue to follow these guidelines:
Board members are allowed to miss 3 consecutive board meetings.
If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason sensible, will excuse you.
If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.
For far away members, VIAN is considering using webcams to communicate.
If you have to leave early, you must stay for a minimum of 30 minutes.
If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.
Board members that are located in a different county are allowed an exception, but attendance is still important.

With no further business, the meeting was adjourned.

Board meeting on November 2, 2019

November 2, 2019

President Dylan Lee called the meeting to order at 5:00 AM

Present:

Dylan L. (President)

Gordon P. (Treasurer)

Luke L. (Secretary)

Justin C. (Vice President)

Welcome

Had Guest Speakers Kristy Chen and Ann Hwu talk about voting and the upcoming 2020 Census respectively

Membership fee of $25 per person. Please pay here (We need more money sorry)

Board Member Attendance
Board member attendance will be revised. As of now, please continue to follow these guidelines:
Board members are allowed to miss 3 consecutive board meetings.
If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason sensible, will excuse you.
If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.
For far away members, VIAN is considering using webcams to communicate.
If you have to leave early, you must stay for a minimum of 30 minutes.
If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.
Board members that are located in a different county are allowed an exception, but attendance is still important.

With no further business, the meeting was adjourned.

Thanksgiving Potluck on 11/23/2019 4:00 PM

We have a special guest Mayor Anthony Kuo and possibly U.S Representative Candidate Peggy Huang 

Mayor Anthony Kuo:

https://www.cityofirvine.org/city-council/mayor-pro-tem-anthony-kuo

U. S Representative Candidate:

https://www.yorbalindaca.gov/194/Council-Member-Peggy-Huang

********

VIAN Thanksgiving Potluck, good opportunity to meet the overall Orange County club members, discuss the next event and schedule, learn from each other and have fun. We may have special guests if they are available. Board members and leaders, please attend, if not in town please let us know. 

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Board meeting on April 13, 2019

April 13, 2019

President Dylan Lee called the meeting to order at 9:00 AM

Present:

Dylan L. (President)

Gordon P. (Treasurer)

Luke L. (Secretary)

Brenda C. (Vice President)

Welcome

Introduced some new members to VIAN

Invited guest speakers from the Registrar of Voters.

  • Kristy Chen

  • Erica Yun

  • Tina Lee

Presentation here:

Reminder: Magazines are due

Membership fee of $25 per person. Please pay here (We need more money sorry)

Made a Discord Server to communicate easily. Message Luke L. at luke.boling.li@gmail.com to receive Discord information.

Board Member Attendance
Board member attendance will be revised. As of now, please continue to follow these guidelines:
Board members are allowed to miss 3 consecutive board meetings.
If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason sensible, will excuse you.
If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.
For far away members, VIAN is considering using webcams to communicate.
If you have to leave early, you must stay for a minimum of 30 minutes.
If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.
Board members that are located in a different county are allowed an exception, but attendance is still important.

With no further business, the meeting was adjourned.

Board meeting on December 22, 2018

December 22, 2018

President Dylan Lee called the meeting to order at 11:00 AM

Present:

Dylan L. (President)

Gordon P. (Treasurer)

Luke L. (Secretary)

Brenda C. (Vice President)

Welcome

Introduced some new members to VIAN

Invited guest speaker City Council Member Anthony Kuo.

Discussed new Magazine and T-Shirts

Reminder: Magazines due end of 2018-2019 Winter Break

Need Fundraising Plans

Made a Discord Server to communicate easily. Message Luke L. at luke.boling.li@gmail.com to receive Discord information.

Board Member Attendance
Board member attendance will be revised. As of now, please continue to follow these guidelines:
Board members are allowed to miss 3 consecutive board meetings.
If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason sensible, will excuse you.
If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.
For far away members, VIAN is considering using webcams to communicate.
If you have to leave early, you must stay for a minimum of 30 minutes.
If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.
Board members that are located in a different county are allowed an exception, but attendance is still important.

With no further business, the meeting was adjourned.

Board meeting on September 8, 2018

September 8th, 2018

President Dylan Lee called the meeting to order at 1:30pm

Present:

Dylan L. (President)

Gordon P. (Treasurer)

Luke L. (Secretary)

Brenda C. (Vice President)

Welcome

Minutes may look and sound different as newly appointed Secretary Luke L. will be taking minutes now.

First Meeting of the school year with new staff.

Went over what the mission of VIAN.


Discussed future events. Possible potluck was discussed, date and time still unknown.

Board Member Attendance
Board member attendance will be revised. As of now, please continue to follow these guidelines:
Board members are allowed to miss 3 consecutive board meetings.
If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason sensible, will excuse you.
If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.
For far away members, VIAN is considering using webcams to communicate.
If you have to leave early, you must stay for a minimum of 30 minutes.
If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.
Board members that are located in a different county are allowed an exception, but attendance is still important.

With no further business, the meeting was adjourned.

Board meeting on June 9th, 2018

June 9th, 2018

President Albert Wen called the meeting to order at 3:00pm

Present:

Albert W. (President)

Brenda C. (Secretary)

Dylan L. (Member)

Welcome

Due to the President's recent graduation from High School, the President position will be passed down to Dylan. 

Brenda, Secretary, has also resigned as Secretary and will continue as Vice President for the next year before graduation. 

Dylan's position was a unanimous vote from those who were present. 

It was concluded that VIAN would be hence forth passed down to Dylan. All materials relating to VIAN were handed down and all related information was passed. 

Board Member Attendance
Board member attendance will be revised. As of now, please continue to follow these guidelines:
Board members are allowed to miss 3 consecutive board meetings.
If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.
If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.
For far away members, VIAN is considering using webcams to communicate.
If you have to leave early, you must stay for a minimum of 30 minutes.
If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.
Board members that are located in a different county are allowed an exception, but attendance is still important.

With no further business, the meeting was adjourned.

Board meeting on August 13, 2017

August 13, 2017

President Albert Wen called the meeting to order at 3:00 pm

Present:Albert W. (President)
Brenda C. (Secretary)

Shannon Z. (Magazine Co-Editor in Chief)

Elizabeth W. (Fundraising Officer)
Kristy C. (Parent)
Jun Z. (IBM, Adult Supervisor)

​Proceedings

Fundraising

  • ​​Food Fair

    • Sell Boba

  • Krispy Kreme Fundraising

  • Selling OC Register subscriptions

  • Irvine International Village

​Activities for the School Year

  • Mock Election

  • Walk the Precinct (WtP)

​Activities for Next Meeting

​​Invite interested candidates to fill the position of VIAN Treasurer​

Organise WtP times

Establishing and re-establishing VIA clubs at schools

​Possible guest speakers

  • ​​Patrick Wang

  • Alex Williams

  • Gang Chen​

  • ​OC Registrar of Voters

Recruit New Members

Topics to Discuss

  • ​​Voter Centres

  • ​Positions to run for in the next VIAN election (Time TBD)

  • Local issues/a public forum

  • Debate

E-Magazine

​Need more articles. Contact VIAN if you can write an article.

​Will publish and update the website before Labour Day

​Draft articles due before end of August

​​

We will be using Google Hangouts as our messaging system. Please reply to the Hangouts invitation Albert sent out. If you haven't recieved an invitation, please email Albert for an invitation. Emails are also a main way of communication. Please check them regularly.

Board Member Attendance

Board member attendance will be revised. As of now, please continue to follow these guidelines:

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.


The next meeting  on Sunday, August 27th at 3:00 pm. It is subject to change, as is the day. Please be aware of updates.

With no further business, the meeting was adjourned.

Board meeting on February 12, 2017

February 12, 2017

President Albert Wen called the meeting to order at 1:30 pm

Present:Albert W. (President)
Brenda C. (Secretary)

Veronica M. (Treasurer)

Eva C. (Vice President)

James C. (Event Coordinator)

Howard X., Shannon Z. (Magazine Co-Editor in Chief)

Jason W. (Member)
Kristy C., Jessica C. (Parent)
Jun Z. (IBM, Adult Supervisor)

Melinda C. (Senior Treasurer)

​Alex W. (Consultant)

​Proceedings

Speaker: Gang Chen

Door to door campaign is effective to put your face out into the community

An effective way to register people is through the snowball effect - register friends, and have them register people they know.

Senior Treasurer: Melinda C.

​

​SB450 (Voter's Choice Act) Briefing: Alex W. 

In 2018, OC will implement voting centres where voters can select any centre to vote at rather than the current system of precincts.

Each voter will receive a vote-by-mail ballot, and voting will be done electronically.

There will be same day registration, where they can register and vote on the same day without having to wait. 

Early Voting: Some voting polls open 10 days before the election day, and all will be open 4 days before election day.

There will be security protocols to prevent voter fraud due to the use of electronics.

Post-Election Activities

Focus on Voter Education

Fundraising

  • Boba

  • Scribd

Publication

Task Division:

  • Summarise people involved (Veronica)

  • Policies and proposed bills (Eva)

  • Local political problems (James, Brenda)

  • How to get involved in our community (Howard)

Pictures must be taken by searching for ‘creative commons'

Deadline: First Draft by end of 4-day weekend

We will be using Google Hangouts as our messaging system. Please reply to the Hangouts invitation Albert sent out. If you haven't recieved an invitation, please email Albert for an invitation. Emails are also a main way of communication. Please check them regularly.

Board Member Attendance

Board member attendance will be revised. As of now, please continue to follow these guidelines:

Board members are allowed to miss 3 consecutive board meetings.

If you are not going to be present at the meeting, you must email ahead of time with a legitimate reason, which, if the reason makes  sense, will excuse you.

If you are not present at the meeting, the meeting minutes must be viewed. Then you must offer opinions about the meeting.

For far away members, VIAN is considering using webcams to communicate.

If you have to leave early, you must stay for a minimum of 30 minutes.

If members miss 3 or more consecutive meetings, there will be chances to redeem themselves and to become a board member again.

Board members that are located in a different county are allowed an exception, but attendance is still important.


The next meeting  on Monday, February 20th, 2017. The time is undecided and is subject to change, as is the day. Please be aware of updates.With no further business, the meeting was adjourned.

Last Updated: 2/17/2017